Optimizing Fleet: Benefits of GPS-Tracking Systems for Maximum Efficiency

26-07-2024

In this competitive market of transport management, businesses that adapt to industrial changes and market requirements only succeed. To make the fleet operation effective, the fleet managers are responsible to keep on making improvements in the needed areas. Businesses that stay unchanged will be replaced by the new ones (Startups) in the market. As per research, inefficient fleet businesses are more likely to bear 30% of the increase in their fleet operations. 

The major role in the overall fleet management cost is taken by the routes of the fleet. When a business fails to optimize its transportation routes, it will have to endure more expenses. The most effective way to follow fleet routing is by taking the help of the technology- GPS tracking systems. These solutions not only provide the fleet managers with real-time vehicle tracking data but also help in identifying areas of improvement.

In this article, we will dive deep into the benefits of GPS tracking systems in fleet management. But first, it is important to have a proper understanding of the GPS tracking system and its functions.

Understanding GPS Tracking Systems

GPS tracking systems are effective tools when it comes to the transportation of goods. GPS tracking (Global Positioning System) enables fleet managers to track and govern the movement, real-time location, and status of the vehicle.

The system involves three important components including a GPS device to be installed in vehicles, a central server, and a user interface for the fleet managers to monitor the data and make data-driven decisions accordingly.

The GPS device collects information related to the location of the vehicle, which is transmitted to servers with the help of cellular networks. This data can be accessed by the fleet managers through web-based platforms or mobile applications.

5 Advantages of Utilizing GPS Tracking Solutions

Here we have listed some major merits of using GPS tracking in fleet operations:

1. Route Planning and Optimization

During transportation operations, implementing effective truck loading software helps fleet managers to efficiently load the containers. The best loading system comes with a route-tracking feature (GPS tracking), helping fleet businesses save money that might otherwise be spent on acquiring additional systems for location tracking of the feet.

The GPS tracking leaves no room for any inefficiency of either vehicles or manpower. Fleet managers can address any kind of hurdles in the planned route, making route planning effective and deliveries on time.

2. Streamlining Invoice Processes

A GPS tracking system integrated with effective transport invoicing software streamlines the invoice process by providing precise information regarding routes, delivery time, and vehicle mileage. The integration provides more accurate accounting management leaving no space for any kind of disagreements between clients, supplies, drivers, fleet managers, and other associated individuals. With the help of GPS tracking and invoice systems, there will be a reduction in human errors, quicker operations, improved efficiency, timely delivery, and accurate invoicing.

e-Count offers a fleet management solution that features effortless integration of GPS tracking with transport accounting software which lessens the possibility of inconvenience and streamlines fleet operations.

3. Enhances Safety and Security

Through GPS tracking, fleet managers can kill two birds with one stone. They can track unsafe driving behavior of the transporter, such as over speeding, harsh braking, and rapid acceleration. It becomes easier for them to identify these types of practices and address them, fostering safer driving habits.

Since managers have access to real-time data on the fleet, they will be aware of the assets’ whereabouts all the time. In case of vehicle theft, through GPS tracking fleet managers will have an upper hand. They can easily locate and retrieve the stolen vehicles. All of these actions can be taken quickly, reducing unnecessary halts and the possibility of losing assets.

4. Cost-Effective Operations

GPS tracking enables route optimization, eliminating unnecessary idle time and following verified practices that lead to less fuel consumption. Fleet businesses mostly deal with transportation, therefore vehicle maintenance becomes a major issue and can cause more expenses.

With the help of GPS tracking, managers can schedule regular inspections and get alerts on maintenance requirements. This leads to the extended lifespan of vehicles and eliminates the need for unnecessary downtime while reducing the costs of maintaining vehicles. All of these result in timely and cost-efficient deliveries, enhancing customer experience and retention.

5. Reporting and Compliance

All of the fleet-related data can be gathered automatically and can be accessed easily, enabling effortless administrative tasks and ensuring precise record-keeping. Fleet managers can follow necessary regulations by providing detailed reports which include vehicle inspections, maintenance, and driving hours. With easily accessible reports, the audit process can be simplified.

FAQs

1. What is the best tool for planning truck routes?

Ans. Although many companies are providing effective solutions for truck route planning, eCount could be the best choice for you. It provides an efficient transport management solution for the whole transportation operation.

2. How do you optimize transportation routes?

Ans. By using advanced transport management solutions like eCount, which provides accurate and faster route optimization, reducing fleet time and costs associated, and enhancing overall operational efficiency.

3. What are the types of GPS tracking?

Ans. There are a total of three important types of GPS tracking including Active GPS tracking, Passive GPS tracking, and Semi-Passive GPS tracking.

4. How can GPS be tracked?

Ans. The tracking is done utilizing a network of satellites that orbit our Earth to send the signals to the GPS receivers on the ground.